Mommy & Me High Tea

Tea Party flyer

I’ve been dreaming up this event for quite some time now and I couldn’t be happier to finally bring it to life just in time for Mother’s Day. I’m also thrilled to be able to work with many other women business owners who are also Mothers and all around inspiring women!

Ladies, get ready to experience a high-end Tea Party with your little ones, dress up in Tea Party attire, Make your own flower crowns, enjoy a fashion show featuring clothes by Ansley Z Kids Co and Elzoria, Princess experiences with Parties With Character, sip on the best tea in Tampa provided by TeBella Tea Company, cookie decorating with French pastry Chef Sabila and make memories to last a lifetime.

Join Princess Belle and her friends Snow White, Cinderella, Tiana and Jasmine

Princess Parties Mommy and Me Tea[1]

FASHION SHOW featuring clothes by Elzoria and Ansley Z Kids Co.

ELZORIA_LOGO_PINK_SVETAElzoria 1

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Donut Pajama Party

donut party, donuts, brunch

This past weekend I hosted a Donut Pajama Party for my very own little princess who turned 3 years old and received a ton of compliments on how fun and original this idea was so I thought I’d share these ideas so you too can host a Donut Pajama Party for your little one!!

I started by finding a local donut vendor that could come on site and make fresh donuts at my home that the kids could then decorate with frosting and sprinkles. Here in Tampa I found Disco Donuts known mainly for being a staple at local food truck events. Disco Donuts brought their vendor cart on site and made mini donuts for the kids (and Adults) to order. It was a huge hit and super delicious!
donuts food truck

I then focused on decor. Being that the party was at my home I really wanted the space to look festive so I hopped online to my favorite party website www.orientaltrading.com and to my surprise I found a ton of donut related decor and favors… SCORE! I purchased donut garland, inflatable donuts that came in assorted colors, donut plates, donut centerpieces, baker hats for the kids when they decorated their donuts, sprinkle lanterns and a variety of favors for the goodie bags.

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Next I started planning the menu. The party took place at 10:30 A.M on a Sunday so I went with brunch type food including bagels and cream cheese, cereal, assorted quiche, yogurt parfait, egg sandwiches and hash browns. For the kids I had vintage milk jugs from Michaels with cute straws and chocolate and strawberry syrup. And… because I never throw a party without a little booze, the adults could make their own mimosas with OJ, Pineapple or Pomegranate juice.

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Mimosa

donut party, donuts, brunch

I knew the kids would be on a sugar high so I wanted to do something different than cake and decided to go with cake pops instead. I reached out to an amazing local cake pop baker called A Taste to Remember and had these ADORABLE Donut Cake Pops made. Not only were they adorable but they were honestly the most moist delicious cake pops I’ve ever had!!

Donut Cake Pops

Fun Invitation

etsy image

To find a fun unique invitation to go along with the theme I went to Etsy and had a custom invitation made. The invite encouraged the kids to wear their favorite pajamas to the party too… check it out!

Donut Signage

donut party signage

I also found some cute signage too! DONUT GROW UP!


Last but not least I booked a bounce house and face painter to keep the kiddos entertained and bought donut pajamas at Target for the birthday girl!

Minnie Mouse face paint

How cute are these Donut Leggings!?!?

decorating donuts

Thankfully the weather cooperated and we had a perfect day!


  
CHEERS!

Alyssa

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Is the Juice Worth the Squeeze?

When planning an event you need to ask yourself some key questions to determine if the “Juice is Worth the Squeeze.”

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Last week I had the honor and privilege of presenting a workshop on Event Fundraising at the 4th Annual Not for Profit Workshop for 260+ nonprofit professionals along with my AMAZING co-presenter Sharon McDonald, Director of Special Events at the Straz Center.

The Not for Profit Workshop is designed to help non-profit organizations and their employees find ways to increase donations and maximize their impact from generous philanthropists and is founded and sponsored by Warren Rodgers and Dr. Zena Lansky, Philanthropists and lovers of the Tampa Bay community.

I served on the marketing committee for this event and was featured with Dr. Zena Lansky on 10 News to promote and discuss the event on air. You can view our interview below to learn more!

10 News Interview

The event began with Tampa Mayor Bob Buckhorn welcoming the crowd followed by a slew of prestigious speakers such as Bob Dutkowsky, CEO of Tech Data and Steve Mason, President and CEO of BayCare to name a few.

Planning for this presentation took a lot of work and to be honest I was really nervous at first. I wanted to make sure our attendees were leaving with relevant information and new ideas, I wanted to make sure we weren’t boring and of course I didn’t want to mess up on stage.

In the end the workshop was a huge success and somehow I wasn’t even nervous on stage! We brought our attendees through a “Road Map for a Successful Fundraising Event” and discussed budgeting, volunteers, sponsorships, event marketing and how to best utilize social media before, during and after your event to increase revenue.

Alyssa Rhoads Event Fundraising Workshop

I learned a lot about myself during this process but mainly I learned that you really do need to face your fears to be successful in business and in life in general. I truly am thankful for the opportunity to speak on what I love to do all while giving back to the community in my small way.

In the next few weeks I’ll be sharing our presentation on Event Fundraising through this blog beginning with the Key Questions you need to ask yourself before deciding if “The Juice is Worth the Squeeze” when determining if hosting an event is the best decision for your company or organization.

NFP Workshop Road Map

KEY QUESTIONS:

1. WHAT IS THE PURPOSE OF MY EVENT?

Are you hosting this event to raise money, gain exposure or gain awareness for your cause?

2. IS THIS A REOCCURING EVENT?

If so, ask yourself why your organization created the event in first place and if those reason still remain valid today?

If not, what new realities should be taken into account?

Remember that it is ok to reinvent and reenergize your event with new fresh ideas to satisfy the needs of your organization as well as your attendees.

3. WHO IS YOUR TARGET AUDIENCE?

4. WHAT TYPE OF EVENT WILL ATTRACT THIS AUDIENCE?

Will your target demographic be more likely to attend a breakfast, brunch, lunch, dinner, cocktail party, etc.?

5. WHAT IS THE BEST VENUE TO ATTRACT THIS AUDIENCE?

With this question comes many sub questions that you will need to know about the venue before signing a contract.

A. What is the capacity?
Be sure to take your AV and stage needs into consideration when discussing the capacity.

B. Location and Parking
Is the location easy to find? Is parking Free? Is there Valet available? What parking charges might my attendees or my organization have to account for?

C. Food and Beverage requirements
What are the food and beverage minimums at your venue?
If you are looking to get food or beverage donated… be sure to ask your venue if they will allow outside food and beverage.

D. HIDDEN COSTS?
Before signing a contract be sure to ask what additional expenses that are not included on the contract that you might encounter.

Ex. If you are expecting 600 people at your cocktail event you will need at least 6 bartenders which may cost you $100+ per bartender. That is an additional $600 expense that you might not have budgeted for.

6. WHAT TIME OF YEAR WILL WORK BEST?

Be sure to check the holiday calendars as well as competing events in your area before selecting the date and time of your event.

7. WHAT IS THE KEY THEME/CALL TO ACTION TO ENCOURAGE RESPONSE?

Ask yourself why someone would want to attend your event and what makes your event stand out from the crowd? This is where you can get creative with your theme, bring a celebrity guest or keynote speaker, great entertainment, food and beverage, etc.

8. DO A S.W.O.T analysis to vet out the STRENGTHS, WEAKNESSES, OPPORTUNITIES and THREATS that will come along with your event to finally determine if…. “The Juice is Worth the Squeeze!”

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Summer Events with the Tampa Bay Technology Forum

technology forum event planner

I had the pleasure of working with the Tampa Bay Technology Forum (TBTF) on several events this summer that included their Titans of Technology event, IT Executive Council events, Round table discussion, Tech Trek, Member Orientation, Tech Tuesday Networking Happy Hour and my favorite the Professional Women’s Network.

For those of you not familiar with this organization, the TBTF is dedicated to growing and promoting Tampa Bay’s technology “eco-system.” Through events, education, networking, advocacy, and philanthropy programs, they provide targeted forums to bring technology and business leaders, investors, government, researchers and educators together.

I truly enjoyed working their incredibly passionate staff and executive board members and strongly encourage all IT Professionals to get involved and of course become a member! Visit their website for more information www.tbtf.org

Here’s a few of my favorite pictures from the events.

The Professional Women’s Network featured Michelle McKenna-Doyle, CIO of the NFL and had nearly 400 people in attendance! The Tampa Bay Buccaneers supported this event and their mascot Captain Fear and cheerleaders were on hand to take pictures with the attendees. At this event I learned that only 9% of CIOs are women so we need to encourage young women to pursue careers in STEM!

 

Corporate Event Luncheon

Victoria Edwards at Hilton Carillon Park Hotel - St. Petersburg

Corporate Event Planner

Tech Trek: We visited Valpak headquarters, Vology and Connectwise. Here’s a great pic of machines hard at work at Valpak printing coupons!

Valpak technology

Tech Tuesday Networking Happy Hour at Blue Martini was packed with 160 IT professionals! I especially loved creating this Hawaiian logo with our graphic designer.

Tech Event Planner

A special “Thank you” to the TBTF staff for making me feel like one of your own and the Executive Board, Chase Stockon, Brian Murphy and Victoria Edwards for trusting in Eventing Tampa Bay with their summer events.

TESTIMONIAL

“The Tampa Bay Technology Forum contracted Eventing Tampa Bay to plan and execute our summer events and we couldn’t be happier with our experience! Alyssa Rhoads took the time thoroughly analyze each event and gave us creative ideas on how to maximize on attendance, sponsor exposure and publicity! Alyssa is a pleasure to work with, responsive, and I would recommend her to anyone needing a quality event.”

~Brian Murphy, President/CEO- ReliaQuest

“Alyssa Rhoads is such a lovely example of professionalism and expertise in the non-profit event planning industry. Her dedication and passion towards serving her clients is inspiring and truly remarkable. In addition to providing high quality service, Alyssa was super responsive when daily tasks or last minute event adjustments arose. Every time we had an event, I could tell that she truly was putting 200% effort into making it a success. I sincerely recommend Eventing Tampa Bay without reservation and looking forward to seeing more of Eventing Tampa Bay’s events in the future!”

~ Victoria Edwards, Digital Content Strategist – Florida Blue/ Executive Committee Chair TBTF

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Tampa Bay Technology Forum’s Tech Tuesday!

Tampa Bay Networking Events!

More than 160 Tampa Bay technology professionals united at Blue Martini for our client the Tampa Bay Technology Forum‘s quarterly networking Happy Hour event “Tech Tuesday”!

In true Tampa Bay form we had a ton of walk ups at the door so our squares were going crazy swiping credit cards, and creating name badges on the fly! Seriously… what did we do before the square was invented?

Once the crowd settled in we enjoyed a great night of networking with the local tech talent!

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TBTF ladies


Our in-house graphic designer created this custom Hawaiian logo for the event to go along with the summer theme and each guest joined in the fun by wearing the quintessential Hawaiian lei.

Tech Event Planner

 

 

 

 

 

 

 

Many thanks to our sponsor Vology for supporting this event!

Vology

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HR Contempo Launch Party

Another Successful Corporate Event Planned by Eventing Tampa Bay

MY FIRST BLOG!

What better way to start Eventing Tampa Bay’s first blog off then with our newest client HR Contempo‘s Launch Party! We truly enjoyed working alongside CEO, Betsy Irizarry and her team to create a party to celebrate this new company with her closest friends and colleagues.

We were searching for a “cool” location in Tampa Bay with a modern feel to host the event and ultimately decided on the 1930 Grande Room in Ybor City, Tampa. This was my first time hosting an event at this location and I couldn’t be happier… great service, delicious food, easy to find and cheap parking just steps away.

Our in-house graphic designer created this custom invitation to be mailed to all guests.

HR contempo FRONT

We LOVE a raw space! We brought in this amazing day bed, ghost chairs and tables from AFR.

Room pic

Guests signed this custom art logo to be later hung in our client’s office. What a great way to always remember this night and the important people that supported our client on her special night!

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Signing

Most importantly… our client was GLOWING! We wish her success on her new venture – HR Contempo!

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HR Contempo -110

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SAVE THE DATE! We are thrilled to Partner with Parties With Character - Tampa Princess Parties to bring you Cookies, Carols & Crafts Workshop with Santa & Friends on Sunday, Dec 3rd at the Straz Center - bring your little elves out for an interactive holiday party where they will get to decorate cookies, make an ornament, design a stocking, meet Santa, Olaf and all of the princesses, sing Christmas carols & dance to holiday hits! This is sure to be the hottest ticket in town for families! Tickets go on sale soon so stay tuned!

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Cookies, Carols & Crafts Workshop with Santa & Friends

December 3, 2017, 1:00pm - December 3, 2017, 2:30pm

CALLING ALL ELVES! Join Santa & his friends at the Cookies, Carols and Crafts Workshop on Dec. 3rd at the Straz Center for the Performing Arts for a family-friendly holiday event filled with interactive activities for your little boy & little girl elves including decorating gingerbread cookies with Sur La Table, creating Lego ornaments & a holiday mosaic with Bricks 4 Kidz-Tampa, FL and designing your own stocking. Santa himself will be making a special appearance so no need to wait in the long line at the mall. Get your photos taken AND you’ll receive the digital image for your personal use. Santa’s very special friends Olfa and the Parties with Character Princesses will be on hand to help lead Christmas carols and sing and dance with your kids on the dance floor while Florida's very own kid DJ, Aiden Sherlock spins some holiday hits. We heard Elsa is even going to make it snow! Cookies and milk, a chocolate fountain, cotton candy and mini sandwiches will be served! Tickets go on sale soon so stay tuned! A Parties with Character & Eventing Tampa Bay production.

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